How to manage Office Accounting

In this tutorial, you will learn how to setup and manage office accounting. 

Office accounting refers to the tasks and processes involved in managing the financial records of a school. It encompasses a wide range of activities, from recording daily transactions to preparing financial statements.  

To use smadux to record your day to day income and expense there is a need to setup chart of account for your school 

How to create chart of account

To setup fees, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on Account
4. Click on create account 

5. Enter the required fields and click save

How to Update chart of account

To setup fees, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on Account
4. Click on Account list 

5. To update, click on the write icon on the action column of the account list 
6. Enter the changes and click update to save the changes

How to Link account As default

To Link account, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Settings
3. On the settings menu, click on Accounting links

4. Select default deposit account and expense account 
5. NB: all cash received from student using student accounting section of the application will automatically post to the default deposit account. 

How to Configure Offline Payment

To configure Offline Payment, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Settings
3. On the settings menu, click on School Settings 
4. Scroll down to Offline Payments Setting section

5. Select Enable to activate it 
6. Scroll down to save button and click it to save your changes

How to Configure Online Payment Gateway

To configure Online Payment, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Settings
3. On the settings menu, click on Payment Settings 

4. Click on your favorite payment gateway e.g flutterware and paystack for Africa countries
5. Type the name of the gateway on google to search for it and open account with them
6. Get the required integration details from your payment geteway portal
7. Enter the required field you get from your payment gateway provider
8. Click on save button 
9. On the Active Gateway section, locate the payment gateway provider you save information in step 7 & 8 and mark it
10. Click on save button on the Active Gateway section 
NB: you can have more than one payment gateway for student or parent to choose from. To have more than one, kindly repeat the above steps for all payment gateway you wish to add.

How to setup Voucher Head

There are two type of voucher head, the income voucher head and the expenses voucher head

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on Voucher Head
4. On the add voucher head side, enter the name and select expense or income and save

5. To update, click on the write icon on the action column of the expense list 
6. Enter the changes and click update to save the changes

How to record payment deposit

Use the account tools to record fees or income received from students, parents or other source either via online or manual

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on New Deposit
4. Click on Add Deposit 

5. Select account, Voucher Head, payemt method, attach and other required field and click save

How to manage existing payment deposit

Use the account tools to record fees or income received from students, parents or other source either via online or manual

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on New Deposit
4. Click on Deposit list 
5. To update, click on the write icon on the action column of the deposit list
6. Enter the changes and click update to save the changes

Note that you will not be able to change the amount and the account name but you can delete it and re-create it if you have admin privilenges

How to record school expenses

Use the account tools to record fees or income received from students, parents or other source either via online or manual

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on New Expense
4. Click on Add Expense

5. Select account, Voucher Head, payemt method, attach and other required field and click save

How to update existing school expense

Use the account tools to record fees or income received from students, parents or other source either via online or manual

1. Login to System Admin Panel.
2. On the main menu bar, click on the Office Accounting
3. On the office accounting menu, click on New Expense
4. Click on Expense list 
5. To update, click on the write icon on the action column of the expense list
6. Enter the changes and click update to save the changes

Note that you will not be able to change the amount and the account name but you can delete it and re-create it if you have admin privilenges