How to Manage student fees

In this tutorial, you will learn how to setup and manage student collection. To start using smadux to record or received automatically you must setup your school fees, group the fees into category, and allocate it into classes. 

How to setup fees collection

To setup fees, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Type
4. Click on add fees type
 
5. Enter the name of the fees type, description and click save 
6. Do step 3, 4 and 5 for the fees collection you want setup

How to update fees collection

To update fees, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Type 
4. Click on Fees type list

5. To update, click on the write icon on the action column of the Fees type list
6. Do the changes and click update to save the changes

How to Group fees collection

You use this fees tools to group fees for classes that have same or equal fees amount e.g if pre-kg, kg 1 have same fees structure, you can it KGs and allocate KGs to the classes that you create it for

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Group
4. Click on add fees group 

5. Mark the fees type you want to include in the group that will be allocate to any class you assign it to 
6. The due date will help to notify the parent or add fine to the student outstanding balance in case the student fail to pay after the due date
7. Enter the amount and save 

How to Manage Group fees collection

To update fees group, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Group
4. Click on Fees group list 

5. To update, click on the write icon on the action column of the Fees group list
6. Do the changes and click update to save the changes

How to setup fine for overdue fees

You use this fees tools to setup fine that applicable if student fail to fees on the set due date

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fine Setup
4. Click on add fine  

5. Enter the required fields and click save

How to update fine for overdue fees

To update fine, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fine Setup
4. Click on Fine list 

5. To update, click on the write icon on the action column of the Fees group list
6. Do the changes and click update to save the changes

How to setup Fees Carry Forward

To update fine, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Settings
3. On the settings menu, click on School settings
4. Scroll down to Fees Carry Forward Setting

5. Enter the due days
6. You can enable or disable the "Due Fees calculation with fine" to apply fine to students that fail to pay fees after the due days
4. Click on Fine list 

How to Allocate Fees to Classes

Once you have setup all fees and successfully group them, it time to know how to assign the group fees to class by class

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Allocation
4. Select class, section(Arm) and the fees group you created for the class and click on filter button

4. Mark the all students and click save 
5. Do this for all the classes in the school every term to assign fees to students. 
NB: Once you save, the selected students and their parent can see the fees and make payment. 

How to Record Payment Received From Students

At this stage you will be learning how to record fees collected from student or parent manually. However all online payment, smadux automatically forward the payment to your set payment gateway, process it, notify smadux once the payment is successful then smadux will automatically record the transaction.

Now to record fees collected from student or parent, kindly follow the below steps:   

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Pay / Invoice
4. Select class, section(Arm) and click on filter button 

5. Click on collect on the action column of the Invoice list 
6. Click on collect fees tab collect if the student or parent do not pay in full

7. Select the fees type and the amount will show but you can edit it if what the student paid is less that the amount showing. 
8. Repeat this for all the fees type the student or parenet paid for
9. If the student or parent full amount for the term 

10. If fully paid then select the payment method and other required field 
11. Click on Fee Payment

How to Setup Fees Reminder

Fees reminder is a optioal service as it will cost your school extra amount depend on your sms gateway provider but it can help reminding student or parent of due or overdue fees

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Reminder
4. Click on Add Reminder

5. Select the frequency, days and the message that student or parent will receive
6. You can setup unlimited fees reminder before or after due date of the school fees 
7. Save

How to update Fees Reminder

To update fees reminder, follow the below steps:

1. Login to System Admin Panel.
2. On the main menu bar, click on the Student Accounting
3. On the student accounting menu, click on Fees Reminder
4. Click on Reminder list 

5 To update, click on the write icon on the action column of the Fees reminder list
6. Do the changes and click update to save the changes