Tax Rates, Tax Groups & Disabling tax

Tax Rates

1. To add new tax go to Settings -> Tax Rates -> Add
2. Add a descriptive name (eg: “VAT@5%”) and specify the “Tax Rate%”

Tax Groups

1. Sometime you will need to apply multiple taxes to an invoice or purchase. So you should create tax groups by combining multiple taxes.
2. To add a Tax Group – Click on Add Button, Give a meaningful name, select the tax you want to use in this tax group.
3. The tax rate of tax group will be the sum of tax rates of Sub-taxes added.
4. If sub-tax is edited the corresponding tax group’s tax rate will also get updated accordingly.
5. You cannot delete a Tax if it is used in a Tax Group.

Disable Tax

1. Don’t add Tax Rates in settings
2. Go to Settings – Business Settings.
   1. Uncheck “Enable inline tax in purchase and sell“
   2. Uncheck “Enable Price & Tax info“
   3. Select “Default Sale Tax” as None

NOTE: If you disable the inline tax in the purchase and sell, the Price Inc tax column will not be shown in the POS screen.

Setting Smartbook ERP for Indian Users or other Country with GST support.

We see a large number of Indian users preferring Smartbook ERP, so writing this guide to help them use the application in a better way.

Tax settings:

3 Different taxes in India:

• CGST (Central Goods & Services Tax)
• SGST (State Goods & Services Tax )
• IGST (Integrated Goods & Services Tax)

Go to Settings -> Tax Rate setting.

1. Create a tax with name CGST@10% and Tax Rate %: as 10. (10% is for example only, use the tax rate applicable)

2. Create a tax with name SGST@10% and Tax Rate %: as 10. (10% is for example only, use the tax rate applicable)

3. Create a tax with name IGST@14% and Tax Rate %: as 14. (14% is for example only, use the tax rate applicable)

4. Below Tax rate, it shows “Tax groups ( Combination of multiple taxes )”. Create on Add, enter the tax group name as Intra-State-CGST-SGST and select sub-taxes CGST@10% & SGST@10%.

5. Below Tax rate, it shows “Tax groups ( Combination of multiple taxes )”. Create on Add, enter the tax group name as Inter-State-IGST, and select sub-taxes IGST@14%.

More Details here

With this now when you purchase or sell a product you can select the applicable tax.

Displaying HSN Code for items (For some businesses)

1. HSN code depends on the category of a product.
2. Go to Settings -> Categories, click on “Add”. Add category name and category code. Category code is same as HSN code.
3. To display HSN code in invoice – Go to Settings -> Invoice Settings -> invoice layouts. Add/Edit invoice layout and click on ” Show category code or HSN code”. Save it. Assing that invoice layout to your business. More details here

Setting up invoice format for GST

Check the details guide on invoice format & designs

1. To display the summary of tax in the invoice – add the label for “Tax Summary Label”
2. To see inline tax try using the columised tax design or detailed design or Elegant or classic as per your need.

Above is comprehensive documentation as per our knowledge on using Ultimate POS for Indian users, do check it out.

GST Purchase & Sell Report:

1. Open pos/.env file
2. Go to the end of the file, in a new line add ENABLE_GST_REPORT_INDIA=1
3. Save & close the .env file
4. Login with admin and you’ll see GST purchase report & GST sales report under the reports menu in left navigation.

Printing Inline Tax in Product Line in Invoice

Inline tax will be printed in product line only using Detailed Invoice design.

Follow the steps mentioned below

Step 1: Go to Settings > Invoice Settings > Invoice Layout. Select “Detailed Invoice” in the Design Dropdown.

Step 2: Also enable the “Tax label” field in the same invoice layout settings.

Step 3: Save the changes. Now if you add the inline tax during a sale, it will be printed on the product line in the invoice.